Village Hall Development




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VILLAGE HALL - UPDATE (November 2013)

The builders have now finished, the car park is complete and the hall is open for business again.

Thank you to those of you who live near the hall for your tolerance over the last nine months or so and to all those who came to our village open evening on 31st October, 2013 – it was great to see so many of you there.

A special thank you to those of you who gave money and time to help us to get the work done. Most of all, a huge thank you to fellow villager, David Norris, for contributing so much in planning and managing the project and ensuring that the work was done to a good standard and on time, all without charge. Finally, my apologies that I cannot thank everyone personally.

The formal opening was on Friday, 29th November 2013 and we were fortunate to get the Rt. Hon. David Cameron, our MP and PM, to cut the ribbon held by two former pupils of the school, Jean Haley and Phyllis Broome. We are sorry that we could not invite all villagers, but sadly the numbers would have just been too large. The people we had to ask (grant providers and others) came to over 50 and, given that we couldn’t ask everyone, we made the decision to invite villagers past or present who had been at the school or who had contributed significantly to the running of the hall, either through the donation of time or money. I do hope you can understand the problem we had. [Photographs of the event can be seen
here - Ed.]

We are very pleased with the reception the refurbished hall has had – we already have three pilates classes set up, with ballet classes waiting in the wings and there is much discussion about other classes or groups that would be popular. Please contact one of the
village hall committee if you have any ideas for events or groups. Bookings for parties and other such social events are coming in and the word is spreading that we have a lovely new hall. Do please come along to as many of the village-run events as you can – it would be great to see new faces.

The village hall committee is working on plans to make sure that the hall is used as much as possible. The future is looking very exciting.

Yours sincerely,
Nicky Brooks
01993 701137
nicky.brooks@southleigh.info
Keble House, Church End, South Leigh, OX29 6UR

VILLAGE HALL - UPDATE (October 2012)

Dear Fellow Villager,

The consultation with the villagers conducted over the past few weeks has now concluded. Thank you to everyone who responded by letter, email or in person. Having listened to a variety of views, the Parish Council met on Tuesday, 9th October and voted on the following proposal:

'The Parish Council agrees to increase the precept by the amount required to cover the outstanding capital and interest repayments on the most beneficial loan available sufficient to cover the shortfall in fundraising for the complete village hall to a total of £279,000.

The approximate rise in precept payments will be £40 per household per annum if over a 10 year period - this is the Parish Council's preferred length of time.'

This proposal was passed and therefore the precept will rise in April 2013 allowing the whole village hall project to go ahead. We propose to start work in early spring of next year and should have a beautiful refurbished hall that we can all use and be proud of by Autumn 2013.

Yours sincerely,
Nicky Brooks
01993 701137
nicky.brooks@southleigh.info
Keble House, Church End, South Leigh, OX29 6UR

VILLAGE HALL - UPDATE (September 2012)

Dear Fellow Villager,

Following our article in the Autumn Newsletter, and reproduced below on this page, regarding the village hall refurbishment and its implications for our Council Tax, we have now held our open meetings. These were well attended, and, on behalf of the Parish Council, we thank everyone who came to express their views, especially those who kindly offered to help us on specific aspects of the project.

Several helpful and constructive points came out of the meetings that we thought were worth reporting back on.

We trust that everyone agrees that the hall is a valuable community asset and that, if our village is to thrive, maintaining it for the generations to come is key. You could say that it is our legacy. The Parish Council, as owner of the hall, has a duty to ensure that the hall is maintained to an appropriate standard.

Cost of the project

Some people felt that the cost of the works seemed high for the amount of work to be undertaken. David Norris (another villager), who is a Qualified Quantity Surveyor and is experienced in projects of this size, is helping us throughout the whole process, from tendering, right through to monitoring costs and works , all - very generously - at no cost to us. As a result of the tendering process, the contractors that we are planning to use are a local professional firm with a long history of successful completion of projects, including the refurbishment of Victorian public buildings.

We have to bear in mind that, as we are both a public organisation and the project is a public building, there are many rules and regulations (not least health and safety) that we have to adhere to, many of which potentially add expense to the project. We have compared our costs to other local projects to establish that our quote is competitive, as we believe it is; for instance, Freeland's new village hall cost £550,000, whilst Enstone is spending £228,500 on everything apart from the shell of their new building. Despite that, we still intend to see if there is any further scope for reducing the cost of the work.

Will the Village Hall Committee continue to exist?

There has been a Village Hall Committee running events since 1958. We have had new people expressing an interest in joining the current committee - so there is no sign of a lack of commitment. As part of the discussions in advance of our loan application, the Village Hall Committee has indicated that they fully expect to continue organising events to raise funds for the foreseeable future. Their expectation is that events will continue to be able to contribute at least £3,000 pa, an amount that we expect to be conservative.

The Village Hall Committee is as much a part of the South Leigh village community as the hall itself and their continuing enthusiasm and energy has already made an enormous contribution to this project.

Sustainability of the hall in the future

One of the very first things we did when considering the hall refurbishment was to conduct a village survey. This showed that the majority of households in the village who returned surveys wished to have the hall refurbished and that they would use it more once the works are complete. The results of the survey were published in the Spring 2012 edition of the village newsletter and updated results will be published on the village website shortly. We took these results and have applied them to a revised forecast of income for the hall. This showed that it is possible that the refurbished hall could eventually bring in income sufficient to cover the annual cost of financing the loan and to allow us to start to build a reserve to cover future repairs. This will require sustained effort from all involved and we will be working on the business and marketing plans that were helpfully suggested at the meetings, with a view to getting the best out of our revitalised hall.

Increasing the use of the refurbished hall will take time, so that there will, as indicated previously, still need to be an increase in the precept that forms part of your council tax in order to help to fund the loan repayments etc. However, over time, it is our intention that amounts raised in excess of costs and reserves will be used to reduce the level of the precept.

We hope that this letter has helped to address some of the points raised at the open meetings. As the Fund-Raising Committee is due to report back to the full Parish Council on 9th October at 7.30pm, could we please ask that any resident who wants to express views on the project and / or the proposed rise in council tax contacts one of us as soon as possible.

Thank you again for your interest in this project.

Yours sincerely,
On behalf of the Fund-Raising Committee of the Parish Council

Nicky Brooks
01993 701137
nicky.brooks@southleigh.info
Keble House, Church End, South Leigh, OX29 6UR

John Ashwell
01993 703534
john@southleigh.info
Lymbourne, Chapel Road, South Leigh, OX29 6UP

VILLAGE HALL - UPDATE (September 2012)

Dear All,

First of all a big thank you to those residents who have so generously donated funds to the Village Hall refurbishment project. You will see from other parts of the website that there are lots of events being held in the lead up to Christmas and the Parish Council would like to urge you to attend as many of these events as possible.

For those of you who prefer internet banking and wish to donate online, the account details can be obtained from John Ashwell.

Instead of arranging the building work in two stages as was originally intended, the Parish Council has decided to complete the whole project in one operation as overall this will work out cheaper. The current situation regarding fundraising is laid out below.

Funds secured to date, i.e. grants and donations: £186,300.00

Still need: £92,700.00

We are still contacting possible donors/grant giving organisations and hope to secure further funds before our deadline at the end of the year. The grants are conditional on proof that we have reached our target and work must start by Spring 2013 or they can be withdrawn.

We have to accept that we are unlikely to raise all the monies for our project via grants and donations so your Parish Council has decided upon the following solution.

The Public Works Loan Board (PWLB) specialises in providing loans at preferential rates to councils for projects such as ours. WODC have just launched a similar scheme (in recognition of the fact that in these harsh economic times grants are hard to obtain).

Please note that all the following figures are estimates. Interest rates are current at the time of writing. WODC have said that their interest rates will follow PWLB but will be 0.5&£37; less. However the scheme is so new that nothing is published yet and so we are erring on the side of caution and using the PWLB figures. Their interest rate is 1.77&£37;

The shortfall, if no more grants and donations are forthcoming, would mean a worst case scenario of £90,000.00

To repay capital and interest at 1.77%; for 10 years would cost £10,592.00 p.a.

Less annual contributions from the Parish Council & Village Hall Committee: £4,500 p.a.

Leaving a shortfall of £6,092 p.a.

Based on a house in Council Tax Band E (currently £41.15) the increase required to cover this amount would be approximately an extra 90p per week per household.

For this we will get a beautifully restored village hall that will be there for generations to come.

I do hope you agree with the decision your Parish Council has taken on your behalf - if you have any queries please do contact one of the councillors. Their telephone numbers can be found here. Alternatively we are holding open evenings on 24th and 26th September at the village hall between 7.00pm - 8.00pm so that we can hear your views. The latest version of the plans for the hall will also be available.

Finally I gather that some people felt my circulated letter asking for donations was inappropriate. To those people, I apologise but would like to say that overall it was well received and many people felt able to contribute in a most generous way.

Nicky Brooks

VILLAGE HALL - UPDATE (March 2012)

You have probably seen in the press that we have been awarded a grant of £50,000 by West Oxfordshire District Council towards renewal and refurbishment work. This is of course excellent news, but there still remains a long way to go if we are to achieve our aim of an improved kitchen and toilets, together with a well insulated, smart hall with access onto the garden at the rear.

Thank you to those people who have already written in support of our aims. However we need more proof that increased usage of the hall would occur if it was in better condition and to this end the recent survey was distributed around the village. Thank you to everyone who spent a few minutes completing it. The grant giving bodies like to know their money will be appreciated by as many people as possible.

Unfortunately we were turned down by the Big Lottery, although disappointing this was not a great surprise as we haven't heard of any application to this source that was successful at the first attempt.

We have been told that some larger companies have grant schemes for communities such as ours that can only be applied for through an employee. We are wondering if anyone in the village is aware that their company runs such a scheme and would be willing to pursue this.

VILLAGE HALL - UPDATE (July 2011)

The Parish Council has arranged for plans to be drawn up for a new larger kitchen, new toilets and access directly from the hall to garden. Over recent months these have been amended several times but now we have reached the position where we are ready to submit them to West Oxfordshire District Planning Dept. for approval. This has been made possible by the patient involvement of David Norris, Chartered Surveyor and Planning Consultant.

If you would like to see the plans but didn't go to the PC meeting on 12th July, 2011 please let me know.

John Ashwell

VILLAGE HALL - REPAIRS UPDATE (Nov. 2010)

A damp meter has been used to confirm that the walls are not as damp as they used to be. In the Autumn Edition it was stated "we have requested the services of a company to rake and repoint the whole of the village hall". We expected them in late September but nothing happened and eventually they promised to come in late November. We thought this was too late in the year to install new mortar and asked that they come next Spring. In view of the hard frosts experienced since the promised start date this turned out to be a wise decision.